The right filing cabinets are an important component of any office. Filing cabinets come in so many types and sizes that it can be difficult to know which one is best for your office needs. Here are some things to keep in mind when choosing a filing cabinet in order to select the right one.
Filing cabinets generally come in letter or legal size. Letter-sized drawers hold documents that are a standard 8 1/2″ x 11″, while letter-sized drawers hold paperwork that is 8 1/2″ x 14″. If you rarely handle legal-sized documents, you can probably get by with a smaller cabinet, but you may want a larger one if you regularly handle both sizes of paper.
You’ll also need to decide how big your filing cabinet should be. Vertical cabinets may be between two and five drawers high, while horizontal ones may contain only one or two drawers (but also vary in length). Buying a cabinet slightly bigger than what you need will help you account for future growth, and will prevent the need to place files in storage.
Locking vs. Non-Locking
The decision to purchase a locking or non-locking filing cabinet will largely depend on the type of business you operate. Some things to consider are:
- Whether your clients legally have a right to privacy
- The possibility that sensitive information could be misused
- Whether you regularly serve a vulnerable class of people such as children, senior citizens or individuals with disabilities
When in doubt, it’s better to err on the side of caution and purchase a locking filing cabinet, since it only costs a little bit more to do so.
Materials and Color
Finally, you’ll need to decide what materials and color would best match your office decor. Fortunately, filing cabinets come in a wide assortment of styles, materials and colors, so matching your existing decor will be easy. To see the huge selection of filing cabinets we have available, please click here.