4. Provide a “Touchdown Space”. If you have employees who may pop in for a minute but don’t really need to have an assigned desk, a shared workstation with all the amenities can allow them to touch down, check in, log in if needed, plug up to a phone jack to check voice-mail or connect to the internet to check email. This can save a lot of space from being devoted to someone who is around for a few minutes at the start and end of each day.
5. Rethink technologies and consider using blended space for employees who need a place to meet for a moment.. A workstation for four with a conference phone, plenty of room for laptops and tablets and a screen for video calls makes teamwork a snap and doesn’t require the use of a huge conference room. his can be centrally located and used for all sorts of small meetings without needing to go to another wing or floor. Design so that no-one is more than 15 feet away from a phone jack, internet connection, printer or filing cabinet. Keep old files and new ones separate and improve the speed at which each team can work.
6. Take actual potential activities into account when designing space. Replanning buildings based on what people actually do instead of by preconceived conceptions of what an “office space” should look like can increase productivity and contentment. If someone can be up and moving during part of the day, many issues can be circumvented – among them stiffness, burnout, and even obesity! Having smaller workstations plus room for a touchdown, a conference, a private space for a break or a medication administration are all ideas we’ve touched on – but why not expand it to a library/media center, a quiet room where people can relax while waiting on a meeting and enjoy wifi, and other amenities that allow them to work where they want instead of being chained to their desks?
Check in next week for our final four New Orleans office design trends!